Executive Assistant

About the role

We are looking for an experienced executive & team assistant to join Bosch Mobility’s global communications team in Timișoara. You will support leadership meetings, travel, workshops, and maintain communication tools while ensuring smooth daily operations.

Key responsibilities

• Maintain and update individual and flexible distribution lists (500+ recipients) via the IT Service Portal and Swagger API.
• Generate compliance and status reports, manage access rights, and coordinate IT role assignments.
• Coordinate BBM Sector Board appointments, events, and livestreams.
• Act as Site Architect for BBM pages, updating content and managing site architecture.
• Support planning of team events and workshops, including venue research, room bookings (eRoom), and preparation of interactive materials.
• Assist in creating and formatting documents such as PowerPoint presentations.
• Monitor compliance with NDAs, data‑protection regulations, and document protection classes.
• Order and manage hardware resources and perform other tasks as requested by the supervisor.

Required profile

• University diploma and fluent English.
• Strong organizational skills with proven ability to manage schedules and support events.
• Attention to detail and ability to handle multiple priorities in a fast‑paced environment.
• Proactive, collaborative mindset and experience working in a large international organization.

Required skills

• Microsoft 365
• Swagger API tool
• PowerPoint
• eRoom booking system
• IT Service Portal
• MyHR reporting platform

What we offer

• Flexible benefits system (2700 RON/year) and meal tickets (40 RON per day).
• Performance‑related pay, Christmas/Easter bonuses, and loyalty bonuses up to 1500 RON.
• Relocation package, language‑course discounts, and referral bonuses.
• Smart Work home‑office days, flex‑time, and up to 30 days per year work from abroad.
• Medical subscription, sports discounts, psychological counseling, and access to a corporate library.
• Training, certifications, and clear professional development paths.