Front Desk Assistant

About the role

Veo Worldwide Services is looking for an organized, communicative and proactive Front Desk Assistant to support its daily office activities in Iași, Romania. The role keeps good working relationships with colleagues, clients and partners and suits someone who can work independently.

Key responsibilities

• Provide administrative support to all employees on site.
• Greet visitors, notify the relevant colleagues, and answer and direct incoming phone calls.
• Maintain good relationships with colleagues, clients, suppliers and business partners.
• Monitor office, maintenance and cleaning, place orders with suppliers and help negotiate the best offers.
• Manage incoming and outgoing documents, mail and files, and archive correspondence while ensuring confidentiality.
• Draft business correspondence and forward financial documents such as invoices and expense reports to the Finance department.
• Plan occupational health and safety training and occupational medical check-ups.
• Help organise internal events and coordinate protocol arrangements for meetings and business visits.
• Prepare reports and keep relevant documentation up to date.

Required profile

• University degree.
• 1 to 2 years of experience, preferably in an administrative, reception or office support role.
• English at a minimum B1 level; knowledge of French is an advantage.
• Good communication, listening and interpersonal skills, and strong organisational and time-management skills.

Required skills

• Good knowledge of MS Office, especially Outlook, Word, Excel and PowerPoint, and AI tools.
• Experience with document management tools is an advantage.

What we offer

• Professional growth opportunities in an international business environment.
• An extra day off for your birthday.
• Wellbeing programs, internal events, competitions and sports activities.
• A flexible benefits platform including meal vouchers, medical insurance, gym membership and holiday vouchers, which grows with seniority.