Project Assistant

About the role

Egis, a global consulting and engineering firm active in construction, transport and mobility since almost 30 years in Romania, is hiring a full-time Project Assistant in Bucharest. The assistant supports the Project Manager in organizational activities and keeps the project team and external partners informed.

Key responsibilities

• Receive, register, distribute and archive correspondence and documents, and draft and edit letters and other documents.
• Handle incoming calls and messages, update the contact directory and database, and organize document translations when needed.
• Order stationery and consumables and arrange service or maintenance for copiers, printers and other equipment.
• Perform technical editing such as photocopying and binding, process and pay certain invoices, and edit digital documents on request.
• Schedule meetings, book plane tickets and make hotel reservations.
• Receive visitors wishing to contact management and ensure protocol arrangements.
• Ensure the supply of maintenance and cleaning products and maintain contact with collaborators, employees and service providers.
• Support the Project Manager in organizational activities and help carry out daily project activities.

Required profile

• Higher education.
• 5 years of experience.
• Ability to work under stress and on an extended schedule, and to assume responsibility while keeping confidential information.

Required skills

• PC operation.
• English language.
• Communication ability, analysis and synthesis, and decision-making capacity.